Virtual Assistant
Summary of the Role
We are looking for a detail-oriented Virtual Assistant to provide internal HR and operations support. This is a non-client-facing role focused on inbox management, SOP responses, onboarding data entry and AI-assisted transcript workflows.
Desired Skills
- Full-Time availability
- English B2 or above
- 3+ years of experience as an Executive Assistant or in administrative support roles
- Executive Assistant or strong entry-level administrative background
- High interest in using AI tools to improve administrative workflows
- Willingness to work on and learn about inbox management, SOP responses, onboarding data entry and transcript workflows using Gemini, Claude and Asana
- Willingness to learn employee documentation processes, including HRIS systems and compliance
Responsibilities
- Manage the team inbox and respond to requests following established SOPs
- Handle onboarding data entry and keep employee records accurate and up to date
- Run meeting transcripts through Gemini and Claude and organize the outputs in Asana
- Learn and handle employee documentation, including HRIS systems and compliance documents
- Support administrative HR functions under the guidance of a senior HR colleague
Nice-to-Haves
- HR experience
- Educational background in HR or a related field
- Experience working in a remote, US-facing distributed startup environment
Who You Are
- You have high emotional intelligence and handle sensitive information with professional discretion
- You have extreme attention to detail and manage records, schedules and compliance documents without errors
- You have a growth mindset: you're hungry for feedback and eager for rapid career advancement
- You communicate in a clear, concise and structured way
Some benefits:
- 🖥️ Remote work
- ⌚ Full-time schedule, flexible according to objectives
- 🏖️ PTO & holidays
- 💻 Laptop
About Howdy
Howdy.com, founded in 2018 and headquartered in Austin, Texas, helps US companies who want to hire, manage, and retain their teams in Latin America (LatAm) directly but need help with multinational logistics, contracts, compliance, and culture. Companies that use Howdy.com get the best talent available in LatAm and gain access to an entire network and a thriving community of professionals who are changing the world. By partnering with Howdy.com, companies can expand their physical presence into some of the fastest-growing economies in LatAm.
Howdy.com is a member of Y Combinator and has garnered significant support from prominent investors, including Greycroft and Obvious Ventures. The company raised over $20 million in a series A venture capital round.
Our core values
#1 Sports Team: At Howdy, we win together. From players to support, everyone is vital to our success. We hire for excellence, prioritize teamwork, and strive for continuous improvement. We collaborate, seek advice, and actively contribute to Howdy's victories.
Altruism: Demonstrating altruism involves prioritizing the team and assuming the best in others. We communicate openly, provide honest feedback, and extend grace. Altruism is selfless service, focusing on supporting our players and team growth.
Curiosity: Being curious at Howdy means having the willingness to learn, adapt, and explore new ideas. We question existing beliefs, embrace humility, and see curiosity as our superpower. Demonstrating curiosity involves researching unfamiliar tasks, asking questions to understand the full picture, and seeking better ways to complete routine tasks.
Have Spirit: Having spirit at Howdy is about celebrating wins, building a sense of community, and bringing positivity. Demonstrating spirit involves attending events, getting to know teammates, participating in challenges, and proudly wearing the Howdy swag. Simply put, it's about bringing a super-fan spirit to work every day.